First of all, make sure that your letter is so clear that it cannot be misunderstood.A point that is ambiguous in a letter will cause trouble to both sides,and further exchange of letters for explanation will become inevitable ,thus time will be lost.Next,when you are sure about what you want to say,say it in plain,simple words.Good,straightforward,simple English is what is needed for business letters.
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首先，须确保你的信函语言清晰，不至于产生误解。信函中有一点含混不清的就可能导致双方误解，过后还须往来信函，做必不可少的解释，浪费了时间。其次，当对要表达的事情准确无误时，就须用简单明了的语言表述。对商务信函来说，必须使用标准，简洁，单刀直入的英语。